Profil Institute for Clinical Research, Inc. (“us,” “we,” or “Profil”) is committed to respecting the privacy rights of its customers, visitors, and other users of this website (this “Website”).  We created this Website Privacy Policy (“Privacy Policy”) to give you confidence as you visit and use this Website, and to demonstrate our commitment to fair information practices and the protection of privacy. This Privacy Policy is only applicable to this Website, and not to any other websites that you may be able to access from this Website, each of which may have data collection, storage, and use practices and policies that differ materially from this Privacy Policy.

Profil Institute adheres to the United States and European Union Safe Harbor Principles (the “Safe Harbor Principles”) in connection with the export of personal information from the European Union to the United States.  If you believe that Profil Institute may not have abided by the Safe Harbor Principles, then you may contact Profil or the U.S. Federal Trade Commission.  For more information on the Safe Harbor Principles and Profil’s Safe Harbor Policy, please click here.  Profil Institute’s Safe Harbor Policy is expressly incorporated into this Privacy Policy by this reference.

Notice Concerning Children.  We are a general audience Website, and we do not direct any of our content specifically at children who are under thirteen (13) years of age.  We understand and are committed to respecting the sensitive nature of children’s privacy online.  If we learn or have reason to suspect that a Website user is under age thirteen (13), we will promptly delete any personal information in that user’s account.

 

A. Types of Information Collected.

1.  Traffic Date.  We automatically track and collect the following categories of information when you visit this Website:  (i) IP addresses; (ii) domain servers; (iii) types of computers accessing this Website; and (iv) types of web browsers used to access this Website (collectively “Traffic Data”).  Traffic Data is anonymous information that does not personally identify you, but that is helpful for marketing purposes or for improving your experience on this Website.  We also use “cookies” to customize content specific to your interests, to ensure that you do not see the same advertisement repeatedly, and to store your password so that you do not have to re-enter it each time you visit this Website;

2. Cookies.  From time to time, we may use the standard “cookies” feature of major browser applications that allows us to store a small piece of data on your computer about your visit to this Website.  Cookies help us learn which areas of our site are useful and which areas need improvement.  We do not set any personally identifiable information in cookies, nor do we employ any data capture mechanisms on this Website other than cookies.  Promotions or advertisements displayed on this Website also may contain cookies.  We do not have access to, or control over, information that may be collected by outside advertisers on this Website.  You can choose whether to accept cookies by changing the settings on your browser.  However, if you choose to disable this function, your experience at this Website may be diminished and some features may not work as they were intended; and

3. Personal Information.  In order for you to access certain services that we offer via this Website, we require you to provide us with certain information that personally identifies you (“Personal Information”).  Personal Information includes the following categories of information:  (i) “Contact Data” (such as your name, mailing address and e-mail address); ii) “Financial Data” (such as your account or credit card number); (iii) “Demographic Data” (such as your zip code, age, and income); and (iv) in certain instances, “Medical Data” (such as your gender, weight, height and certain medical conditions or treatments).  If you communicate with us by e-mail, post messages to any of our chat groups, bulletin boards, or forums, or otherwise complete online forms or surveys, any information provided in such communication may be collected as Personal Information.

 

B. Use and Sharing of Information Collected.

1. Use of Personal Information.  Profil Institute uses, as applicable:  (i) Contact Data to send you information about Profil Institute or our products or services, or promotional material from some of our partners, or to contact you when necessary; (ii) Financial Data to verify your qualifications for certain products or services and to bill you for products and services; (iii) Demographic Data to customize and tailor your experience on this Website by displaying content that we think you might be interested in and according to your preferences; and (iv) Medical Data in relation to certain requests made by you through this Website, and to evaluate your eligibility to participate in certain clinical trials and research, and only in accordance with applicable laws.  Please see our HIPAA Notice for additional information regarding Profil Institute’s use of Medical Data.  Profil Institute’s HIPAA Notice is expressly incorporated into this Privacy Policy by this reference; and

2. Sharing of Personal Information.  Profil Institute does not share, provide, sell, lease, trade or rent your Personal Information to third parties for direct marketing purposes, unless you affirmatively agree to such disclosure.  Profil Institute does share certain categories of Personal Information in the ways described in this Privacy Policy.  We share Demographic Data with advertisers and other third parties only on an aggregate (i.e., non-personally-identifiable) basis.  We may share Contact Data, Financial Data and/or Medical Data with certain companies pursuant to contracts or arrangements that we have with such companies in order to fulfill our business purposes, including, but not limited to, conducting clinical trials and research.  These companies have, or will agree, to uphold the same standards of security and confidentiality that we have promised to you in this Privacy Policy, and they only will use your Personal Information to carry out their specific business obligations to Profil Institute.  Please see our “Opt-Out Policy” if you do not want us to share your Personal Information with any third parties.

 

C. Opt-Out Policy.

You may choose not to provide us with any Personal Information and/or not to allow us to use cookies in connection with your visit to this Website.  To opt out of providing information directly to Profil Institute, simply bypass or elect not to participate in the interactive areas of this Website.  You may opt out of allowing us to use cookie technology to facilitate your visit to this Website by making adjustments to your browser; however, it is possible that this Website will not function properly if you do so.  If you do not wish to receive information and promotional material from us, you may select the appropriate “opt-out” option each time we ask you for Personal Information.  If you do not want us to share your Personal Information with any third parties, including those companies with which we have contracts or business arrangements necessary to fulfill our business purposes, including, but not limited to, conducting clinical trials and research, then please e-mail us at hrpicr@profilinstitute.com, or select the “opt out” box on our online forms.  Please understand that such a request will limit your ability to take advantage of all of the features and services that we offer on this Website, including, but not limited to, your participation in clinical trials and research.

 

D. Sale of Collected Information.

In order to accommodate changes in our business, Profil Institute may sell or buy, as applicable, portions of our company or other companies or assets, which portions or assets may include the information collected through this Website.  If Profil Institute, or substantially all of the assets of Profil Institute, are acquired, Personal Information may be one of the assets transferred to the acquirer.

 

E. Protecting User Information.

1. Security of Personal Information.  Your Personal Information is stored on secure servers that are not accessible by third parties, and which are only accessible by selected Profil Institute representatives via password.  We provide you with the capability to transmit your Personal Information via secured and encrypted channels if you use a similarly equipped web browser;

2. Confidentiality of Personal Information.  Except as otherwise provided in this Privacy Policy, we will keep your Personal Information confidential and will not share it with third parties, unless such disclosure is necessary to:  (a) comply with a court order or other legal process; (b) protect or defend our rights or our property; (c) enforce our Terms and Conditions of Use; or (d) act under exigent circumstances to protect the safety of the public or its users; and

3. Lost or Stolen Information.  You must promptly notify us if your user name, password, credit card or other personally identifiable information is lost, stolen, or used without permission.  In such an event, we will remove that user name, password, credit card number or other personally identifiable information from your account and update our records accordingly.

 

F. Accessing, Correcting and Updating Your Information.

You have the right to access, review and correct your Personal Information collected by Profil Institute.  You may do so by sending an e-mail to hrpicr@profilinstitute.com. Please be sure to include your name, address and e-mail address and the nature of your request on your correspondence.

 

G. Website Areas Beyond Profil’s Control.

1. Public Forums.  This Website may include interactive forums such as message boards and chat rooms.  Please remember that any information that you disclose in these areas becomes public information, and you should exercise caution when deciding to disclose your Personal Information in these interactive forums; and

2. Third Party Websites.  This Website may contain links to other websites.  If you choose to visit other websites, we are not responsible for the privacy practices or content of those websites, and it is your responsibility to review the privacy policies at those websites to confirm that you understand and agree with their policies.

 

H. Updates and Changes to Privacy Policy.

This Privacy Policy sets forth Profil Institute’s current practices and procedures with respect to privacy.  Profil Institute may, in its sole discretion and without prior notice, change, modify or alter any or all portions of this Privacy Policy.  Profil Institute shall post any revisions to this Privacy Policy to this Website, and the revisions shall be effective immediately upon such posting.  You agree that, by continuing to use or access this Website following notice of any revision, you shall abide by any such revision.

 

I. Contacting Us.

If you have any questions about this Privacy Policy or our practices related to this Website, or if you would like to have us remove your Personal Information from our database, please contact us only by e-mail at hrpicr@profilinstitute.com.

By using this Website, you signify your agreement to our Privacy Policy.  If you do not agree to this Privacy Policy, please do not use this Website.

Effective Date: May 17th, 2010